Case Studies

Portfolio

I specialize in transforming complex business challenges into scalable systems that drive growth, reduce cost, and improve customer experience. Here's how I've done it — across industries, technologies, and teams.

Portrait of Rebecca Marlor, strategic marketing and customer experience consultant

AWARD · Trafalgar Group · Manufacturing

Manufacturing wasn't the problem. Customer understanding was.

Five subsidiaries, three acquisitions, and 300+ pieces of collateral were telling different stories to the same customers. We consolidated the product architecture, rebuilt the information hierarchy, and moved the customer journey from confusion to confidence.

Scope of ownership

  • Developed the complete group brand system and the TGroup Branding Guidelines.
  • Led brand, marketing and customer-experience integration across five engineering subsidiaries and three acquisitions.
  • Directed packaging, product launches, technical manuals, websites, sales enablement and acquisition integration.
  • Led the marketing team and created more than 240 customer, technical and sales assets.
  • Designed the configurable digital product experience represented in the Trafalgar Safety sub-case.

Award Recognition

WSABE 2021 Excellence in Marketing · Winner

Trafalgar Group team accepting WSABE 2021 Excellence in Marketing and Innovation awards
Rebecca Marlor with the Trafalgar marketing team
The marketing team behind the transformation

“The Marketing Excellence Award is fiercely contested, but seeing a first-time winner like you is truly refreshing. Your exceptional performance blows past industry standards.”

Award Presenter · WSABE 2021

The Results · Same Award · Trafalgar Group

Simplifying the customer journey

Award-winning results.

300%
Website Traffic

Organic growth

395%
Social Media

Engagement increase

269%
Email Opens

Improved open rates

258%
Email Clicks

Higher click-through

Group-wide results

  • 80% reduction in customer-support demand.
  • More than 30,000 printed pages avoided annually.
  • 240+ customer, technical and sales assets created.
  • WSABE 2021 Excellence in Marketing · Winner.

PEOPLE WIZARDS (AI StartUP) · CO-FOUNDER & CMO · SEATTLE, USA · 2024–2025

AI-Powered Communication Intelligence Platform

Communication tools across four verticals collected data but gave people no usable intelligence — and users said so.

Challenge

  • A substantial addressable market across dating, relationships, corporate and mental health communication, with critical intelligence gaps and 73% user dissatisfaction in existing solutions.

Intervention

  • Led brand, product marketing and customer experience from concept to MVP (dating.wtf), creating the brand identity and all graphic design.
  • Developed positioning, product language, messaging, website content, UX and interface copy, customer journeys and the onboarding experience.
  • Designed and built successive product websites herself in Hostinger, Wix and Webflow; later managed customer and lead activity in Outseta CRM.
  • Led customer research and market validation, translating behavioural-science concepts into customer-facing product language.

Outcomes

  • Functioning MVP launched with beta user validation and market testing.
  • Complete brand and product-language system developed from concept to market-ready platform.
  • Clear go-to-market strategy defined, applying Founder University methods in customer discovery, product-market fit, market sizing and investor communication.
Product demonstration

Dating.wtf AI-guided product experience demonstration

From concept to product

Input journey — turning an ambiguous dating exchange into a structured product interaction
Compatibility report — translating behavioural analysis into a legible customer outcome
Brand system — identity, colour, interface language and graphic direction
Customer journey — mapping discovery, assessment, onboarding and report delivery
$120B+

Addressable market identified

94%

Customer validation in research

73%

Incumbent dissatisfaction addressed

  • Product Marketing
  • Brand Identity
  • Graphic Design
  • Product Language
  • UX Writing
  • Customer Journey Design
  • Customer Research
  • Market Validation
  • Webflow
  • Outseta CRM
  • Go-to-Market Strategy

Western Sydney University · 2022–2023

Infrastructure Transformation Communications & Stakeholder Governance

A $2B development portfolio needed political, industry and community stakeholders aligned before construction could move.

Challenge

  • High-stakes communications across a $2B development program spanning multiple political, industry and community stakeholders.

Intervention

  • Designed stakeholder engagement frameworks grounded in data.
  • Delivered strategic marketing campaigns across institutional channels.
  • Navigated and de-escalated politically sensitive communications.

Outcomes

  • Strengthened institutional reputation through trust-building campaigns.
  • Enabled cross-sector collaboration under complex governance requirements.
Selected outputs
Western Growth campaign page on the Western Sydney University website

Western Growth program communications

$2B

Development portfolio

4

Industry awards for project excellence

  • Stakeholder governance
  • Strategic communications
  • Reputation
  • Campaign delivery

Provider+ · Strategic marketing & UX

Clarity Through UX & Website Transformation

Buyers could not tell what the business actually sold, so sales teams spent calls explaining rather than closing.

Challenge

  • A rapidly scaling service provider with an unclear value proposition and fragmented online presence, needing a 60+ page website without interrupting business as usual.

Intervention

  • Ran user interviews and clarity audits to define real pain points.
  • Developed a messaging architecture across every service line.
  • Rewrote jargon-heavy content into conversion-focused UX copy.

Outcomes

  • Reduced sales-call duration by 20% by clarifying the service proposition, enabling faster deal closure.
  • Enabled scalable marketing aligned with sales enablement needs.
Selected outputs
Provider+ website homepage showing the rewritten NDIS compliance value proposition

Rebuilt website and value proposition

Provider+ social and EDM templates carrying the new brand messaging

Campaign and EDM system

20%

Shorter sales calls, faster closes

60+

Pages delivered

<4 mo

Delivery, BAU uninterrupted

  • Value proposition
  • Messaging architecture
  • UX writing
  • Sales enablement

Trafalgar Fire · A Trafalgar Group business

Transforming the Customer Journey

Customers and support teams were navigating 300+ inconsistent pieces of collateral to answer basic technical questions.

Trafalgar Fire and Trafalgar Safety are two facets of the same Trafalgar Group transformation, not separate employers.

Challenge

  • 300+ collateral pieces confusing customers and support teams, multiple inconsistent technical documentation formats, and a disjointed information architecture limiting growth.

Intervention

  • Built a centralised digital hub consolidating every resource.
  • Standardised technical manuals into a single source of truth.
  • Produced interactive installation videos reachable by on-product QR codes.
  • Optimised the experience for mobile, where 78% of traffic sat.

Outcomes

  • Reduced customer confusion and technical support calls.
  • Improved onboarding efficiency and customer satisfaction.
Selected outputs
Trafalgar Fire website launch across desktop, tablet and mobile screens

Centralised digital hub launch

Trafalgar Fire trade-specific HVAC&R technical penetrations manual

Standardised technical manuals

Trafalgar Fire product range packaging with Australian Made certification

Product range and packaging

300%

Website traffic increase

300

QR code scans monthly

78%

Mobile traffic served

  • Information architecture
  • Technical content
  • Customer journey
  • Mobile UX

Trafalgar Safety · A Trafalgar Group business

Website Pivot Amidst Merger

Two acquisitions had merged into one catalogue where 60+ near-identical pallet variations made choosing impossible.

Same group-wide transformation as Trafalgar Fire, applied to the acquired safety businesses.

Challenge

  • Integrating two of the group's three acquisitions within Trafalgar Safety, with 60+ similar pallet variations, a limited e-commerce interface and no unified product positioning.

Intervention

  • Ran a content audit to identify genuine differentiators.
  • Streamlined navigation down to four customisable core products.
  • Built interactive product pages with configuration dropdowns.
  • Unified brand identity across the acquired businesses.

Outcomes

  • Enhanced user control through product customisation.
  • Clear, consistent brand presence across acquisitions.
Selected outputs
Trafalgar Safety pallet cage range page consolidating product variations

Consolidated product range

Trafalgar Safety Design Your Stillage product configurator dropdowns

Interactive product configurator

Multi-million

Government contract linked to improved UX

60+ → 4

Variations to core configurable products

  • Post-merger integration
  • Product architecture
  • E-commerce UX
  • Brand

Senior School Administrator – Marketing and Events · School of Computing, Engineering & Mathematics, Western Sydney University · Aug 2013–Aug 2017

Innovation, Events & Engagement Programs

Event capacity and budget were fixed, while demand for brand awareness, student recruitment and industry engagement kept rising.

Challenge

  • Limited event capacity and budget alongside growing demands for brand awareness, student recruitment and stakeholder engagement.

Intervention

  • Connected SME demand for timely R&D, government innovation funding, student retention and university Advancement revenue into one operating model.
  • Convened SMEs and academics to co-design the programme, then led approvals through the Faculty Dean, Legal and Advancement.
  • Established sponsorship, IP and student agreements, embedding real SME R&D briefs into assessed coursework.
  • Replaced manual enrolment data entry with a digital process, reducing administration by 80% while more than doubling event capacity.
  • Aligned programs for multi-use of staffing, venues and catering within the existing budget.
  • Delivered immersive experiences including VR demonstrations, robotics showcases, solar car projects and women in STEM initiatives.

Outcomes

  • Led the SME-sponsored innovation program, connecting more than 300 students with SMEs and government grant programs and generating approximately $50,000.
  • Gave each participating SME more than 20 student-generated solutions per challenge.
  • Student evaluations were significantly stronger, with very few, if any, subsequent transfers after placement in the cohort's third-last semester.
  • Evaluated success through student, SME and academic satisfaction surveys; additional academics requested participation in later semesters.
  • Delivered a recruitment campaign lifting UAC preferences for an at-risk program by 30%, and created a sustainable pipeline of innovation partnerships.
Selected outputs
2018 Laser Wizard Innovation Awards campaign

Laser Wizard SME Innovation Awards

Western Sydney University solar car team celebrating

Applied STEM engagement and solar-car program

50 → 104

Annual events, same budget

1,200 → 7,000+

Program participation

80%

Administration reduced

+30%

UAC preferences, at-risk program

  • Operating systems
  • Industry partnerships
  • Program design
  • Events at scale
  • Recruitment

Academy Access Coordinator (Recruitment Manager) – Higher Duties Secondment · The Academy, Western Sydney University · Dec 2014–Jan 2016

Academy Access — Recruitment & Enrolment Growth

A strong access and scholarship program was almost invisible to the schools and faculties that fed it.

Challenge

  • Low enrolment volume and limited recognition across the university and its feeder schools.

Intervention

  • Rebuilt recruitment positioning and messaging across schools, faculties and internal stakeholders.
  • Designed and ran a targeted recruitment and conversion campaign across the enrolment funnel.

Outcomes

  • Established the program as a recognised pathway across its target audience.
15 → 45

Enrolments tripled

100%

Brand recognition in target audience

300%

Recruitment conversion increase

  • Positioning
  • Funnel conversion
  • Recruitment campaign

Synthesis

What this work shows

01

Diagnosing the real business problem

Before campaigns or platforms, the work starts by finding where value is being lost — usually in how the organisation explains itself, not in what it makes.

02

Translating complex capability into customer value

Technical catalogues, research programs and service lines rewritten so a buyer can understand the offer in one pass.

03

Building cross-functional operating systems

Governance, agreements, content architecture and process design that keep working after the launch, across legal, academic, sales and delivery teams.

04

Delivering measurable results

Traffic, conversion, enrolments, contract wins and administrative cost — each case carries a number that survived verification.

Have a transformation in mind?

Let's talk through where you are and where you'd like to be.